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For the past 25 years or so, I’ve used some type of paper planner; for the most part I’ve used Franklin Covey products, but I’ve also used other brands as well. For the past year or so, I actually had created and printed my own planner pages – I loved the freedom of having the exact pages I needed, but because I’m involved in so many things my planner had become cumbersome. Classic sized pages in a 2 inch binder – LOTS of pages. But I used it because I needed the space.

I love technology, but I haven’t been able to find an app or program that worked to suit me. But a few weeks ago, I decided it was absolutely the right time to switch completely over from paper to technology. I have a smart phone that I love using, and I have a tablet, and of course computers.

I started doing some research – I knew I wanted something that both worked from my PC and an app. I didn’t want a monthly subscription fee; I don’t mind paying a fee but it had to be reasonable. I found a couple of apps that I liked to start with, but after a few days I found drawbacks that just didn’t work for me. I found Todoist a few months ago, but it didn’t seem to click with me at the time. But I decided to try it one more time and that time it worked!

Some of the things I really like:

  • You can set some tasks to a certain location- so when you’re in Office Depot for example, it reminds you to pick up a box of paper or some ink cartridges (obviously you have to have your phone set to know where you are)
  • there are no limit to the number of projects you can have – I have one project for each customer I work with, and then tasks underneath for jobs for each customer
  • you can set tasks with specific dates or no dates at all- what I prefer to do is to list all tasks for a specific job and then date the first task to be done for today; the ones that are required to be done today are flagged red; once I get those done, I work on the others; any I don’t complete today are moved to later in the week. As I complete one task for a job, I add the next task to the ‘dated’ list; I always know where I am on any project.
  • as I mark tasks done, they are moved to the ‘done’ list, but I can go back and look at them later. if I do things during the day that pop up that weren’t on my list, I add them and then tick them off.
  • another cool thing is that it keeps ‘score’ on how many tasks I’ve done. you earn badges for levels. it’s just a little extra incentive to get it done!

So for less than a year’s worth of dated pages for my printed planner, I have a very nice task list that I can access anywhere – from my phone, laptop or tablet.

I was already using my Google contacts, but I started using my Google calendar for appointments and events. I also have my calendar shared so my husband can see what’s coming up from his phone too.

Those who know me well know how much I like writing things down, so I do still carry a pad and pen to jot notes. But now I’m moving them over to Google docs, or Todoist or my calendar.

1 Comment »

  1. […] In early June, I posted an article about moving over from a printed datebook to a digital task list; at the time I loved it. ( […]

    Pingback by » Taking Time to Make Time, part 2 — August 19, 2016 @ 8:16 pm

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